Here is an infographic highlighting six problems with event planners and how to solve them.
With the global economy’s volatile nature, event budgets are becoming tighter. This budgeting is a challenge for the event planner. But professional event planners who love their jobs will do their best to give clients value for money and make the client’s dream event a success. Please discuss this with your client and convince them to see the need to cushion their budget to cater to any market price increase.
2. The Weather
Regardless of the weather forecast for the day, an event planner has no control over the weather and is ready for any sudden change in the weather. Are umbrellas and extra water bottles available for sudden downpours or heat waves? You cannot control the weather but you can take the necessary steps and be ready for any unavoidable weather disruptions.
3. Poor Venue
As mentioned in this article, event planners must be mindful of the venue. In case too many people are in attendance, is there adequate security, toilets, excellent crowd control and demarcated exit ways? As a professional events planner, try to influence and guide your client to select the best venue their budget can accommodate. The choice of venue can make or break your client’s event. Read this article for more tips on how to choose the right place for your event.
4. Time Management
The saying that time flies is valid for event planners. Event planners are good time managers who can focus on specific tasks and delegate to others. Keep your calendars and schedules close at hand at all times and share them with all vendors concerned so that everyone is on the same page.
Speaking of vendors, a professional event planner needs to know how to manage the various vendors she works with to bring out the best in them. Select your vendors with care because they can help to make or break your client’s dream event.
Technology has become indispensable for event planners in carrying out their duties. It would help if you kept abreast of the latest tech trends for events. It’s essential to know the newest technology in lighting, sound systems, presentation slides, projectors, communication tools, marketing collateral printing and even social media! A professional event planner should be familiar with all the available technology in the events industry.
Which of these problems do you find most challenging as an event planner? Or do you want us to cover any particular topic on our blog? Share your thoughts in the comment section below.